säilitusplaani

Säilitusplaani, often translated as a preservation plan or retention schedule, is a document that outlines how records and other information assets will be managed throughout their lifecycle. It specifies which items should be kept, for how long, and how they should be stored, accessed, and eventually disposed of. The primary goal of a säilitusplaani is to ensure that an organization or individual can meet legal, regulatory, and business requirements for record-keeping while also managing storage costs and risks associated with retaining unnecessary data.

A comprehensive säilitusplaani typically includes a detailed inventory of record types, their associated retention periods, and the triggers for those periods (e.g., date of creation, date of final action). It also defines the methods of storage, whether physical or digital, and the security measures required to protect the information. Furthermore, it addresses the disposition of records once their retention period has expired, specifying whether they should be destroyed or transferred to an archive. Implementing a säilitusplaani helps to streamline information management, improve efficiency, and reduce the likelihood of non-compliance or data loss. It is a crucial component of good governance and risk management for any entity that generates or collects information.