prosjektarkiv

Prosjektarkiv is the repository of documents and artifacts produced and collected throughout the life cycle of a project. Its purpose is to preserve evidence of decisions, enable accountability, support future audits, and facilitate organizational learning.

Contents commonly found in a prosjektarkiv include project initiation documents, plans and schedules, budgets, risk registers, change requests, meeting minutes, correspondence, contracts, specifications and designs, test results, deliverables, closure reports, and lessons learned. The archive may be physical, but it is increasingly digital, stored in a secure repository or document management system with version control and regular backups.

Metadata and retrieval are central to a usable prosjektarkiv. Items are described with metadata such as title, creator, date, version, project identifier, and retention period to enable efficient search and long-term preservation. Consistent file formats and proper naming conventions aid accessibility.

Standards and compliance play a key role. Archives follow retention schedules and archival best practices, including long-term preservation considerations, metadata schemas, and appropriate security and access controls. While specific standards vary by organization and sector, common principles include traceability, integrity, and recoverability of records.

Governance and lifecycle management are essential. A records manager or equivalent role typically oversees the archive, while the project owner ensures that relevant materials are captured and transferred at project closure. After archival, materials are retained for specified periods or disposed of according to policy. A prosjektarkiv supports governance, accountability, and knowledge transfer across projects and the organization.