dokumentuméletciklus

The term "dokumentuméletciklus" is a compound word in Hungarian, translating to "document life cycle." It refers to the entire process a document undergoes from its creation or acquisition to its final disposition. This cycle is a fundamental concept in document management, encompassing all stages of a document's existence.

The first stage is the creation or capture of the document, which involves its drafting, recording, or scanning. Following creation, documents enter the usage and active management phase, where they are actively accessed, modified, and shared. This stage is crucial for operational efficiency. As documents age, they move into a storage and retrieval phase, where they are kept for reference, legal compliance, or historical purposes. Proper storage ensures accessibility and preservation.

The final stage of the document life cycle is disposition. This can involve either destruction, if the document is no longer needed and has fulfilled its retention period, or archiving, for documents with long-term historical or permanent value. Decisions regarding disposition are typically guided by retention schedules and legal or regulatory requirements. Effective management of the document life cycle ensures that organizations can efficiently manage their information, reduce risks, and comply with various mandates. Understanding and implementing a well-defined document life cycle model is essential for good information governance.