doeldefinitiedocument

A doeldefinitiedocument, literally “goal definition document,” is a formal project document that specifies the intended outcomes, objectives, and success criteria for a project or initiative. It provides a concise statement of what the project aims to achieve and why it is undertaken, serving as a reference point for planning and decision making.

Purpose and use: The document is used to create a shared understanding among stakeholders, align strategic objectives with project work, and guide prioritization and trade-offs. It defines the scope boundaries and establishes measurable criteria for determining whether goals have been met. It is typically prepared early in the project lifecycle and can be revised if goals change, though major changes may require re-approval.

Contents: The core elements typically include the project or initiative’s goals, alignment with strategy, and high-level objectives; measurable success criteria or key performance indicators; scope description and boundaries; deliverables and outcomes; assumptions and risks; constraints; stakeholders and governance; acceptance criteria; and approval or sign-off.

Relationship to other documents: In many organizations it sits alongside the business case, project charter, or requirements specification. It may be part of a Project Initiation Document (PID) and is used to obtain authorization and funding. It differs from a business case by focusing on what will be delivered and achieved rather than the justification for undertaking the project.

Process: Creation involves the project sponsor, business owner, and core team with input from relevant stakeholders. It is reviewed and approved by sponsors or governance bodies and updated as needed during major milestones.