conveners

A convener is a person who calls, coordinates, and oversees a meeting, committee, or event. The term derives from convene, meaning to come together. In organizations, the convener’s primary function is to initiate the gathering, establish its purpose, and bring participants into contact. The role is often distinct from the chair, who typically presides over the discussion during the meeting.

Core duties of a convener include drafting and circulating the agenda, inviting participants, and arranging logistics such as venues or virtual platforms. The convener manages communications related to the meeting, ensures access and accessibility, and coordinates with speakers or presenters. After the meeting, the convener often prepares or collates minutes, tracks action items, and follows up on deadlines. The convener may also moderate discussions to keep conversations productive, balanced, and inclusive, and to manage time effectively.

Contexts and applications vary. In academic settings, a program or session convener organizes seminars, recruits contributors, and schedules sessions. In corporate or nonprofit environments, a convener may be part of a committee or administrative team responsible for coordinating subcommittees and ensuring timely reporting. In government or community groups, conveners initiate consultations and bring together stakeholders for collective decision-making.

Selection and tenure for conveners are typically defined by organizational rules. The role may be filled by a staff member, volunteer, or elected participant for a stated term, and can be voluntary or compensated. Related roles include the committee chair, moderator, facilitator, and coordinator; the convener emphasizes logistics and process, while leadership of deliberations may reside with the chair.