arkivsystem

Arkivsystem is a software solution designed to support the management of archives and records throughout their life cycle. It is used by national or regional archives, government agencies, companies, and libraries to store, describe, preserve, and provide access to archival materials, from paper records to digital objects.

Core functions include intake and appraisal, accessioning, arrangement and description, metadata management, authority control, and search and retrieval. It supports workflow management for processing, digitization, and preservation actions; it tracks access permissions, retention rules, and audit trails; and it enables long-term preservation through format migrations, fixity checks, and versioning.

Data models and standards are central to arkivsystem design. Records are typically organized as fonds, series, and items, with descriptive standards such as ISAD(G) and ISAAR(CPF). Finding aids may be encoded in EAD, while digital objects often rely on METS for packaging and PREMIS for preservation metadata. Some implementations also use Dublin Core or MARC in compatible contexts. Interoperability is commonly supported through APIs and protocols like OAI-PMH to harvest metadata.

Integration and interoperability allow arkivsystem to connect with other information systems, including library catalogs, content management systems, and enterprise applications. They support metadata mapping, controlled vocabularies, bulk import/export, and interoperability with external repositories.

Deployment and governance vary by environment. Arkivsystem can be hosted on-premises or in the cloud, with role-based access control, provenance tracking, retention scheduling, and audit capabilities. They are designed to help comply with legal requirements for public records, data protection regulations, and long-term authenticity and integrity of archived materials.