aastakoosolek

Aastakoosolek is the annual general meeting of an Estonian organization, typically held once a year. It is the main forum for member-based governance, where the organization’s performance is reviewed and key decisions are made. The term is commonly used for non-profit associations, clubs, and similar bodies; for some corporate forms the general meeting may carry a different name, and the exact procedures depend on the legal form and the bylaws.

The purpose of the aastakoosolek includes approving financial statements, electing or confirming the board and officers, appointing auditors, approving the budget and membership fees, and deciding on changes to the statutes or other fundamental rules. It may also vote on profit distribution where allowed and discharge the board and management from liability for the previous year. Other topics defined by the bylaws can be included on the agenda.

The meeting is conducted in accordance with the organization’s bylaws and applicable law. Members must be notified within a specified period before the meeting, including the agenda. A quorum is usually required to make decisions, and votes are typically by majority, with some matters requiring a qualified majority or separate voting rules. Minutes must be kept and recorded.

Participation is generally open to all members in good standing, though some organizations may permit proxy voting or representation by delegates. The exact rules vary by organization type and national law; in Estonia, the specific requirements depend on the legal form and the governing statutes of the association or foundation.