Tilbudsforespørsel

Tilbudsforespørsel is a formal document issued by a buyer inviting suppliers to submit offers for a defined procurement. It defines the object of the purchase, the scope, and the requirements for the goods or services, including technical specifications, performance criteria, quality standards, deliverables, and timetable. The document also specifies the terms of the contract, the pricing structure, submission format, and any mandatory qualifications. The purpose is to enable a transparent, competitive process that allows the buyer to select the most advantageous offer while ensuring fair treatment of all bidders.

A tilbudsforespørsel typically includes background information, a detailed specification of needs, mandatory eligibility criteria, and instructions for preparing and submitting bids (format, language, documentation). It sets out the submission deadline, the process for questions and clarifications, and the draft contract terms or a reference to the contract template. It may describe the evaluation method, including how price, quality, experience, sustainability, and delivery terms will be weighed, and any mandatory standards or certifications required.

The process usually involves opportunities for market dialogue or clarifications, followed by the issuance of the solicitation, submission of bids, and evaluation by a designated committee. The award decision is announced, after which the contract is signed and, if applicable, a post-award debriefing is offered. In public procurement, the process is generally governed by procurement laws to ensure competition and equal treatment; in private procurement, the process tends to be more flexible but still aims for transparency and comparability.