Tiedonhallinto

Tiedonhallinto, often translated as information management, refers to the systematic organization, storage, retrieval, and disposal of information within an organization. Its primary goal is to ensure that relevant information is available to the right people at the right time, in a usable format, while also complying with legal and regulatory requirements. Effective tiedonhallinto supports decision-making, improves operational efficiency, and protects an organization's assets and reputation.

The scope of tiedonhallinto encompasses various types of information, including digital documents, physical records, emails, databases, and even intangible knowledge residing within employees. Key activities involved include developing policies and procedures for information handling, implementing systems for classification and indexing, establishing retention schedules, and ensuring the security and integrity of information throughout its lifecycle. This lifecycle typically begins with the creation or reception of information, followed by its active use, eventual archiving or transfer, and finally, its secure disposal.

Organizations that practice strong tiedonhallinto benefit from reduced risks associated with data loss or breaches, improved compliance with regulations such as GDPR, and enhanced collaboration and knowledge sharing. It is a critical component of good governance and a fundamental aspect of modern business operations. The implementation of tiedonhallinto often involves a combination of technology solutions, such as document management systems, and the development of a strong organizational culture that values and prioritizes information.