Tallennuskäytäntö

Tallennuskäytäntö is a Finnish term that translates to "storage policy" or "retention policy" in English. It refers to a set of rules and guidelines that an organization establishes to govern how it stores, retains, and eventually disposes of its data. These policies are crucial for managing information effectively and ensuring compliance with legal, regulatory, and business requirements.

A comprehensive tallennuskäytäntö typically addresses several key aspects. Firstly, it defines the types of data that need to be stored and categorized. This can include financial records, customer information, operational data, emails, and legal documents. Secondly, the policy specifies the duration for which different types of data must be kept. This retention period is often dictated by legal mandates, such as tax laws or industry-specific regulations, or by internal business needs.

Furthermore, a tallennuskäytäntö outlines the methods and locations for data storage, whether it be on-premises servers, cloud storage solutions, or a hybrid approach. It also details the security measures required to protect stored data from unauthorized access, loss, or corruption. Finally, the policy establishes procedures for the secure deletion or destruction of data once its retention period has expired, ensuring that sensitive information is not kept longer than necessary and reducing the risk of data breaches. Implementing a well-defined tallennuskäytäntö helps organizations maintain data integrity, reduce storage costs, and mitigate legal and compliance risks.