Mötesform

Mötesform, or meeting format, refers to how a meeting is organized and conducted. It encompasses the structure, the setting (physical, virtual), the methods of interaction, and the rules governing participation, decision-making and documentation. The choice of mötesform influences efficiency, inclusivity and the ability to achieve the meeting’s goals.

Common forms include fysiska möten (in-person), videomöten (video conferences), telefonmöten (audio conferences), and hybrid möten that combine physical and remote participants. Meetings can also be workshops, seminars, plenary sessions, board- or kommittémöten, with typologies such as informationsmöte, beslutande möte, planeringsmöte or brainstorming sessions.

The choice of mötesform depends on purpose, number of participants, duration, resources, and geography. Key elements are the agenda, roles (facilitator, sekreterare), timeboxing, whether minutes are produced, and the decision method (majoritetsbeslut, konsensus). Tools may include collaboration software, video platforms, and shared documents.

Effective mötesform aims to maximize relevance and engagement while minimizing wasted time. Best practices include clear objectives, an agenda circulated beforehand, ground rules for participation, inclusive access for remote attendees, and explicit decisions or next steps at the end.

In many organisations, mötesform is governed by policy or bylaws, specifying allowed formats and required documentation. The form chosen reflects organizational culture, legal requirements, and the nature of interaction required to reach outcomes.