Meeting

A meeting is a gathering of two or more people convened for discussion, information sharing, problem solving, or decision making. It serves as a mechanism for coordination within organizations, groups, or communities.

Types: Business meetings, board meetings, committee meetings, staff meetings, public meetings, informal gatherings. Venues may be in person, virtual, or hybrid.

Planning and structure: Effective meetings have a clear purpose, an agenda distributed in advance, designated roles (chair or facilitator, secretary or note-taker), and defined time. Agenda items may include presentations, discussion, decision points, and action planning.

Conduct: Standard formats include plenary sessions, breakout groups, and workshops. Rules of order or decision-making protocols (majority vote, consensus) may be used. Minutes document what occurred and decisions reached.

Outcomes and records: Typical outcomes are decisions, assigned action items, deadlines, and follow-up agendas. Meeting records provide accountability and reference for participants.

Technology: Virtual platforms enable remote participation; features include video, screen sharing, chat, and recording. Hybrid meetings combine in-person and online participation.

Effectiveness and challenges: Common issues include scheduling, time management, unequal participation, unclear decisions, and note quality. Best practices include clear objectives, prepared materials, timekeeping, inclusive facilitation, and concise summaries.