Kvalitetsarkivet

Kvalitetsarkivet is a repository used by organizations to store and preserve documentation related to quality management. In Swedish contexts, the term denotes a centralized archive that holds records demonstrating compliance with quality standards and support for continuous improvement.

Typical contents include quality manuals, process descriptions, work instructions, audit and inspection reports, test results, nonconformity reports, corrective actions and preventive actions (CAPA), supplier quality documentation, risk assessments, change logs, training records, and certificates.

Metadata and indexing: a kvalitetsarkiv uses a metadata scheme to enable search and traceability. Lifecycle management with retention schedules, version control, and audit trails ensures decisions and changes are documented.

Usage and benefits: supports internal and external audits, regulatory compliance, product quality tracing, supplier management, and data-driven improvements.

Implementation considerations: align with standards such as ISO 9001; integrate with document management systems; enforce access control, data protection, and backup; ensure interoperability with enterprise resource planning and quality management software.

Relation to broader records management: as part of a quality management system, kvalitetsarkivet complements other archives and fosters long-term knowledge retention.