ostopyynnön

Ostopyyntö is a formal request within an organization to procure goods or services. The ostopyyntö is typically created by a department, a project team, or a requester and submitted to the procurement or purchasing function. It documents the need and acts as the starting point for the procurement process.

A standard ostopyyntö includes item descriptions, quantities, estimated prices, preferred delivery times, delivery locations, budget code or project/cost center, requester contact, and justification for the purchase. It may also indicate whether competitive bidding is required under company policy or applicable regulations.

Process and outcome: After submission, the procurement team reviews the request for budget availability and policy compliance, may perform supplier shortlisting, request quotations, or initiate tendering, and, upon approval, issues a purchase order to the chosen supplier. Thus, the ostopyyntö precedes and often triggers the procurement workflow, but it is not itself a contract or binding purchase.

In practice: Ostopyyntö is widely used in private companies and public administrations in Finland as part of standard procurement processes. In public sector contexts, the ostopyyntö must align with applicable procurement laws and internal controls, with the actual contract and delivery terms established through the subsequent purchase order or framework agreement.

Terminology: The term is used in Finnish; the genitive form ostopyynnön would be used when referring to something belonging to a purchase request (for example, ostopyynnön sisältö).