mötesspecifika

Mötesspecifika is a term used in Swedish organizational contexts to describe meeting-specific requirements or specifications that define how a meeting should be conducted in order to achieve its stated objectives. It may refer to a document or a set of guidelines that tailor the meeting to its purpose, participants, and expected outcomes.

The term is formed from möte (meeting) and specifika (to specify). It is used mainly within project management, governance, and corporate settings. It is not universally standardized in Swedish terminology; related terms include möteskrav and mötesspecifikation.

Typical elements of mötesspecifika include the meeting objective, required attendees and their roles, the agenda structure and timeboxing, pre-reading materials, decision rights and criteria for decisions, documentation standards such as minute-taking, and the process for capturing and following up actions and decisions.

Organizations employ mötesspecifika to align stakeholders, streamline discussions, and improve accountability. They are often created before formal meetings such as project reviews, steering committees, or municipal council sessions, and may be revised after lessons learned.

Benefits and limitations: Clear mötesspecifika can save time, enhance focus, and provide an auditable trail of decisions. However, inconsistent usage, terminology variation, and excessive rigidity can reduce flexibility and hinder spontaneous contribution.

See also meeting management, agenda, and action log.