licentieninventaris

Licentieninventaris is a structured catalog of licenses held by an organization. It typically covers software licenses, licenses for digital content, patents, trademarks, and other rights the organization has obtained. The register records entitlements, usage rights, and constraints, including vendor terms, number of seats or installations, geographic scope, and renewal dates.

The primary purpose of a licentieninventaris is to support legal and contractual compliance, optimize license utilization, and manage renewals and audits. It provides a single source of truth about licensed rights, helping governance, procurement, and risk management teams make informed decisions. By tracking what is licensed versus what is deployed, organizations can avoid over- or under-licensing and reduce renewal shocks.

Core data elements in a licentieninventaris include license type, product or content name, vendor, version, and license terms; entitlements such as number of seats or usage limits; permitted environments and geographic restrictions; expiration and renewal dates; and related financial data or contract references. Many inventories also document evidence references, deployment or utilization data, and status notes. To protect sensitive information, keys or tokens are typically stored securely or kept abstracted from the inventory.

Key processes around licentieninventaris involve ingestion and normalization of license records, reconciliation with actual deployments, data quality checks, renewal forecasting, and decommissioning unused licenses. Governance requires clear ownership, standardized data definitions, and alignment with IT asset management frameworks, such as ISO 19770-1.