bestelorder

A bestelorder is a Dutch term used in procurement to refer to a formal instruction from a buyer to a supplier to deliver specific goods or services. It functions as a purchasing document that authorizes the transaction and serves as the basis for supplier fulfillment, invoicing, and contract management. In many organizations it is generated from a purchase requisition or a vendor quote and becomes the binding record for the order.

A typical bestelorder includes essential details such as an order number and date, supplier and buyer information, delivery address and requested delivery date, and payment terms. It lists the items or services to be supplied with quantities, unit prices, and line totals, along with any applicable taxes, delivery instructions, and references to related contracts or quotations. The document also records terms and conditions, incoterms if applicable, and contact points for the purchase.

In daily operations, the bestelorder triggers order fulfillment, material receipt, and subsequent processes such as goods receipt, quality checks, and invoicing. It is usually managed within an enterprise resource planning (ERP) or procurement system and can be issued electronically or on paper. Changes to an order typically require a formal amendment or a change order process.

Terminology varies regionally. In many Dutch contexts, the term bestelorder is used alongside or interchangeably with kooporder (purchase order); some organizations distinguish between internal requisitions and external supplier orders. Regardless of naming, the bestelorder functions as a formal, auditable contract to acquire goods or services.