arkivbestemmelse

Arkivbestemmelse is the process of determining the value and relevance of records for long-term preservation and future use. It is a crucial aspect of records management and archival practice, ensuring that only the most significant and valuable information is retained. The process involves evaluating records based on their historical, legal, administrative, and cultural significance. This evaluation helps in making decisions about which records should be kept, transferred to archives, or destroyed.

Arkivbestemmelse is guided by various principles and criteria, including the principle of provenance, which emphasizes the importance of records in relation to their original context and purpose. Other criteria may include the potential for future use, the uniqueness of the records, and their contribution to the understanding of an organization's history and operations.

The process of arkivbestemmelse typically involves a review of records by archivists or records managers, who assess the records' content, format, and condition. This review may be conducted at regular intervals or in response to specific triggers, such as the completion of a project or the need to free up storage space.

Once the arkivbestemmelse process is complete, records are categorized into different retention periods, ranging from short-term to permanent. Short-term records may be kept for a few years, while permanent records are retained indefinitely. Records that are deemed to have no long-term value may be destroyed, subject to any legal or regulatory requirements.

Arkivbestemmelse is an essential practice for ensuring the efficient and effective management of records. It helps organizations to preserve their historical and administrative records, while also managing their storage and disposal needs. By following a systematic and well-defined arkivbestemmelse process, organizations can ensure that their records are preserved for future generations and that they are able to meet their legal and regulatory obligations.