Tarjousasiakirjoja

Tarjousasiakirjoja are a collection of documents prepared by a contracting authority in a procurement process to invite competitive bids. They define the procurement objective, the scope of work, and the technical and commercial requirements, as well as the rules and procedures for submitting bids. The documents specify what bidders must deliver, how prices should be presented, the timetable, and the criteria used for evaluating and selecting offers. They also outline the contract terms and conditions that will govern the eventual agreement, including delivery and performance expectations, penalties, and any change procedures.

Typical contents include instructions to bidders, a detailed description or specifications of the procurement, contract terms and conditions, forms and templates for submitting bids, price schedules, and any required declarations or certificates. Appendices such as drawings, technical specifications, or bills of quantities may be included. The tarjousiakirjat are usually published together with a procurement notice and are often accessible through national or EU procurement portals; in Finland, they may be found in the HILMA system or equivalent channels. If changes occur during the bidding period, amendments or clarifications may be issued and must be incorporated into bids.

Purpose and use: tarjousasiakirjat aim to ensure transparency, equal treatment, and fair competition, while providing bidders with the information necessary to prepare compliant offers. They form the core reference for bid evaluation and for the subsequent contract award and implementation.