Kokoelmapolitiikka

Kokoelmapolitiikka, often translated as collection policy, is a fundamental concept in library and archival science. It outlines the principles and procedures by which an institution decides what materials to acquire, retain, and preserve for its collection. This policy serves as a guiding document for librarians and archivists, ensuring that the collection development process is strategic, consistent, and aligned with the institution's mission and user needs.

A well-defined kokoelmapolitiikka typically addresses several key areas. It specifies the scope of the collection, including subject areas, formats, languages, and geographical coverage. It also details criteria for selection, such as relevance, demand, scholarly value, and physical condition. Furthermore, the policy often includes guidelines for deselection, or weeding, which involves the systematic removal of materials that are no longer relevant, useful, or in good condition, freeing up space and resources for newer acquisitions.

The development and review of kokoelmapolitiikka are usually collaborative processes, often involving input from library staff, stakeholders, and sometimes even the user community. Regularly reviewing and updating the policy is crucial to ensure its continued relevance in a rapidly changing information landscape and to adapt to evolving user needs and technological advancements. A clear and transparent kokoelmapolitiikka helps build a strong, user-focused collection and builds trust with the community the institution serves.