videofilers

Videofilers are individuals or organizations responsible for filing, organizing, and preserving video content within a collection or archive. They handle physical or digital media, ensuring long-term accessibility and traceability. The term is used mainly in the context of digital asset management, video libraries, archives, and e-discovery workflows.

Roles and practices: They apply consistent naming conventions, categorize videos by subject, source, and rights, create and manage metadata, and implement retention schedules. They verify file integrity using checksums, perform format migrations as needed, and maintain version histories. They collaborate with indexers, catalogers, and IT staff to ensure secure storage and disaster recovery.

Tools and standards: Videofilers use digital asset management systems, content repositories, and video editing workflows. Metadata standards such as Dublin Core, PREMIS, and PBCore are common, along with storage policies, redundancy, and offsite backups.

Contexts and challenges: In libraries and archives, videofilers support access for researchers and patrons while respecting copyright and privacy. In education and media production, they facilitate reuse and licensing. They must navigate licensing, privacy concerns, and differing file formats and codecs.

These professionals are increasingly working with cloud storage, streaming considerations, and automated metadata extraction to enhance discoverability and preservation. The role emphasizes careful documentation, rights management, and sustainable preservation practices to ensure that video assets remain usable over time.