utvalgsplan

Utvalgsplan is a governance document that outlines the work program and composition of one or more committees (utvalg) within a municipality, government body, or organization. The plan defines each committee’s mandate and areas of responsibility, and specifies how often meetings are held, how decisions are made, and how the committee reports back to the controlling body. It also describes membership, leadership, and procedures for participation and transparency, including access to agenda items and minutes.

Content typically includes the committees’ mandates, a calendar of meetings for the plan period, and the topics or policy areas to be addressed. It outlines processes for referrals, consultation, and impact assessments, as well as reporting requirements and deadlines. The plan also covers coordination with administration and other committees, and may include evaluation criteria for performance and results.

Purpose and use: the utvalgsplan aims to clarify expectations, allocate resources, prevent duplicative work, and strengthen accountability and openness in committee work. It is usually prepared by the executive administration or the committees themselves and adopted by the council, board, or general assembly. The plan is commonly reviewed and updated annually or when there are significant organizational or policy changes.

Relation to other documents: the utvalgsplan complements strategic plans and budgets without replacing statutory mandates or formal policy decisions. While variations exist across sectors and jurisdictions, it serves as a practical framework for structured policy development, oversight, and governance via committees.