rekvisisjon

Rekvisisjon is a formal internal document used to request the procurement of goods or services within an organization. It documents the need, authorizes expenditure, and serves as the input to the purchasing process. A rekvisisjon typically specifies item description, quantity, unit of measure, delivery date, cost center or account code, and the requester’s details. It may include a preferred supplier or allow the purchasing department to select one. The document is created by the department or individual that identifies the need and is submitted for approval according to the organization's governance rules.

After submission, the rekvisisjon undergoes an approval workflow. Approvers verify the need, check budget availability, compliance, and internal policies. When approved, the rekvisisjon can be converted into a purchase order, which is the formal external commitment to a supplier. The purchasing department then orders the goods or services. The goods receipt is recorded when the items arrive, and the invoice is matched to the purchase order and receipt for payment.

Rekvisisjon is used both for external procurements and internal transfers in some organizations. Some systems distinguish rekvisisjon (request) from innkjøpsordre (purchase order). Common fields include requester, department, date, delivery date, item name, item number, quantity, price, total, supplier, and account code. In public administration, rekvisisjon helps enforce budget control and audit trails, reducing maverick purchasing.

Ultimately, the rekvisisjon is the trigger for the procurement cycle, linking needs with budget, supplier selection, ordering, receiving, and payment. It is a key element in enterprise resource planning and financial management systems.