qtyonhand

Qtyonhand, short for quantity on hand, is a term used in inventory management to denote the current quantity of a specific item physically present in stock at a given location. It is a real-time or near real-time reflection of stock levels held in a company's warehouses or stores, and it can be stored as a numeric field in an item master or warehouse record. The exact data type may be integer or decimal, depending on the unit of measure and the system in use.

Qtyonhand is maintained through stock transactions such as receipts, issues, transfers between locations, and adjustments arising from cycle counts or audits. It is updated whenever inventory movements are recorded, and it may be reconciled during physical inventory processes to reflect the true count. In some systems, qtyonhand distinguishes between quantities physically in stock and those that are temporarily unavailable due to reservations or allocations.

In practice, qtyonhand is often contrasted with related quantities such as qtyavailable (the portion of on-hand not yet reserved or allocated) and qtyonorder (stock that has been ordered but not yet received). These distinctions support replenishment planning, stock valuation, and reporting. Discrepancies between on-hand figures and actual stock can indicate counting errors, unrecorded transactions, or data synchronization issues, and are typically investigated through reconciliation procedures.

Example: if a product shows 150 units on hand and 25 units are allocated to open orders, the available quantity may be 125 units in many systems, while the total on-hand remains 150 until allocations are fulfilled.