productiebill

Productiebill is a formal billing document used in production projects to itemize costs incurred during a production and to request payment from a client or internal department. It functions as both an invoice and a detailed cost-tracking record, supporting transparency and financial control throughout the production lifecycle.

The term is used in Dutch-speaking contexts and can appear in various production settings, including film and television production, event production, and manufacturing projects. A productiebill typically serves as a financial summary for a defined billing period or project milestone and aligns with the organization’s accounting practices.

A productiebill generally includes key data such as invoice number, project name, client or department, billing period, currency, and due dates. It lists line items by cost category (labor, materials, equipment rental, location and travel, subcontractors, post-production, and other services), with descriptions, quantities, unit prices, and line totals. The document also records taxes, discounts or credits, subtotals, and the final total. Optional fields may cover payment terms, purchase order references, cost centers, retentions, milestone billing, and notes.

Process-wise, costs are gathered from time sheets, expense receipts, and supplier invoices, then reconciled with the project’s cost ledger. The line items are compiled into the bill, which is approved by production and finance teams before issuance to the client or internal stakeholder. Electronic formats (e.g., PDFs) and ERP or accounting system integration are common, facilitating tracking and reconciliation of payments and variances.

See also: invoice, project accounting, cost report, production management.