inkoopbestelling

An inkoopbestelling is a document or electronic record issued by a buyer to a supplier to confirm the purchase of goods or services. It formalizes the order, authorizes the expenditure, and typically serves as a legally binding reference for both parties.

Typical contents include the supplier and buyer details, a list of items with descriptions or codes, quantities, unit prices, applicable currency, delivery terms, expected delivery date, delivery address, payment terms, incoterms, order number, and references to quotations or contracts.

Usually generated from a purchase requisition, budget approval, or procurement plan, the inkoopbestelling passes through an approval workflow before being sent to the supplier. Upon receipt, the supplier acknowledges the order, and a three-way match is performed among the PO, the goods receipt, and the supplier invoice.

Orders can be issued on paper or electronically. Electronic purchase orders (e-POs) are common in modern procurement and may use standards such as PEPPOL or EDI. Some organizations maintain standing or blanket inkoopbestellingen for recurring purchases.

Effectively, the inkoopbestelling defines the commercial terms and provides control over procurement spend. It supports audit trails, contract compliance, and financial planning, while reducing miscommunication. Risks include errors in data, changes after issue, and lack of integration with enterprise resource planning systems.