fundargerðum

Fundargerð (plural fundargerðir) is the official written record of the proceedings and decisions of a formal meeting, such as a municipal council, a committee, or a board. It functions as the legal and administrative record of what was discussed and decided.

It is produced by the meeting’s secretary or designated staff and serves to document decisions, motions, voting results, and actions to be taken. The term is used in Icelandic local government and other organizations.

Contents typically include the date and place of the meeting, a list of attendees and apologies, the agenda, summaries of discussions, decisions taken, voting outcomes and any abstentions, as well as follow-up assignments and references to attached documents.

Process: a draft fundargerð is prepared after the meeting, distributed to members for corrections, and then approved at a subsequent meeting or by the chair. When approved, it becomes the official record and may be signed by the chair and secretary.

Publication and access: fundargerðir are generally part of public records for municipalities and government bodies and may be published online or provided on request, subject to privacy rules and archival policies. Older minutes are archived.

Significance: they promote transparency and accountability by documenting decisions and the rationale behind them, providing a reference for implementation and future oversight. They may be cited in audits, legal matters, and inquiries by councils or other authorities.