feedbacksessie

Feedbacksessie is a Dutch term for a structured conversation in which a person receives feedback on their performance and development from a supervisor, colleague, or coach. The aim is to share concrete observations, discuss the impact of behavior, and agree on steps for improvement. Feedbacksessies are typically shorter and more frequent than annual performance reviews and are conducted in a psychologically safe environment.

Preparation and structure: Both participants prepare in advance. The feedback giver collects specific examples, describes the Situation, the observed Behavior, and the Impact (SBI model), and decides on the key message. The session usually follows a simple sequence: opening and intentions, presentation of feedback with concrete examples, the recipient's reflection and response, exploration of implications, and action planning. Depending on context, a feedbacksessie may be one-on-one, involve peers, or be part of a broader 360-degree process. Timeframes range from 15 to 60 minutes.

Outcomes and considerations: A well-conducted feedbacksessie clarifies expectations, reinforces strengths, and identifies development opportunities. It can improve performance, communication, and engagement when followed by concrete, tracked actions. Common challenges include defensiveness, biases, and the risk of feedback not being acted upon. Best practices emphasize focusing on specific behavior rather than on personal traits, using objective examples, balancing positive and developmental feedback, keeping the discussion future-oriented, and agreeing on measurable next steps and follow-up dates.