dokumentstyringsløsninger

Dokumentstyring, or document management, is the systematic control of documents through their lifecycle to ensure accuracy, accessibility, and compliance. It encompasses creation, review, approval, distribution, updating, storage, retrieval, archiving, and eventual disposition. Effective dokumentstyring reduces duplication, prevents version confusion, and supports audits and regulatory requirements.

A formal system relies on clear processes and metadata. Documents are described with metadata such as title, author, date, version, and retention category. Version control tracks changes and preserves a record of revisions. Access control enforces who may view, edit, or approve documents. Approval workflows route documents to designated reviewers and approvers before publication. Audit trails log actions such as edits, views, and changes, creating accountability.

Key activities include standardized naming conventions, centralized storage, controlled publishing, periodic review, and scheduled retention or disposal. Organizations often implement a document management system (DMS) or integrate it with broader information governance, quality management, or enterprise resource planning systems. These technologies provide full-text search, tag-based retrieval, check-in/check-out, automated backups, and secure access across devices.

Standards and best practices, such as ISO 15489 on records management and ISO 9001 quality management requirements, guide governance, risk management, and compliance. Effective dokumentstyring supports knowledge sharing, business continuity, and regulatory compliance while improving operational efficiency.

See also: Records management, Information governance, Version control, Document management system.