Zuwendungsbestimmungen

Zuwendungsbestimmungen are the binding conditions that accompany a public funding decision and regulate how the funds may be used as well as the duties of the recipient to comply with the subsidy. They define the purpose and scope of the funding, the approved project or activity, the eligible costs, any required co-financing, and the duration of support. They may also set obligations related to reporting, documentation, accounting rules, and the right of the payer to audit or inspect records. In addition, they can specify procurement rules, safeguards against misuse, compliance with public procurement and state aid rules, and publicity obligations that acknowledge the funding source.

The provisions typically cover the practical aspects of project implementation, including the allocation and withholding of payments, milestones or progress reporting, and the form and timing of financial statements. They may require separate project accounts, advance or reimbursement mechanisms, and mechanisms for handling changes in scope or budget with prior approval. They also address data protection, confidentiality, and, where applicable, the right to conduct audits or inspections by the funding authority.

breaches of the Zuwendungsbestimmungen can trigger remedies such as corrections, suspensions of payments, or the demand for repayment of funds (clawback). By setting objective criteria and controls, the provisions aim to ensure that public funds achieve their intended objectives, prevent misuse, and enable appropriate accountability and oversight throughout the funding period.