StakeholderRegister

A stakeholder register is a project management document that identifies individuals, groups, and organizations with an interest in or influence over a project. It records essential details to support targeted engagement and clear communication, helping the project team understand who needs to be consulted, involved, or informed throughout the project lifecycle.

Typical contents include stakeholder name or organization, role or relationship to the project, contact information, source of interest, and their level of influence and impact on project outcomes. Additional fields often cover their expectations, potential concerns, preferred communication methods, current engagement status, and assigned responsible owner. Some organizations also use a salience model to categorize stakeholders by power, interest, and urgency to prioritize engagement efforts.

The stakeholder register is created during project initiation or early planning and is maintained as a living document. It supports the development of the stakeholder engagement strategy and the communications plan, ensuring that stakeholders receive appropriate information and involvement at the right times. It also serves as a reference for risk management, as stakeholders can influence risks or be affected by project issues and changes.

Access to the register is typically restricted to project team members and governance bodies, given the potential sensitivity of contact details and influence information. It should be versioned and regularly reviewed to reflect changes in stakeholder status, dynamics, or project scope. The register links to broader governance and reporting processes, contributing to informed decision-making and stakeholder satisfaction.