RFPRFItrajecten

RFPRFItrajecten is a term used in procurement to describe the combined trajectory of activities that use both a Request for Information (RFI) and a Request for Proposal (RFP) to acquire goods, services or solutions. The RFI is typically issued early to gather market information, validate needs, and gauge supplier capabilities, while the subsequent RFP invites formal proposals that address defined requirements and evaluation criteria.

The aim of RFPRFItrajecten is to improve market insight, increase competition, and ensure that the eventual award reflects best value. It is commonly employed in complex or high-risk procurements and in both public and private sectors. The approach supports early supplier engagement, better definition of user needs, and a documented trail of decisions.

Typical steps include: preparation and strategy, issuing an RFI with questions on capabilities, constraints and market offerings; analysis of responses and refinement of requirements; decision to proceed to an RFP; development of the RFP with detailed specifications, evaluation criteria, contract terms, and SLAs; supplier responses; formal evaluation and scoring; selection, negotiation, and award; and post-award implementation. Evaluation often combines qualitative assessments with cost and risk considerations.

Variations occur by jurisdiction, sector, and organization policy. Key considerations include ensuring transparency, fairness, and compliance with procurement laws; managing timelines; and maintaining an auditable record. Potential challenges include information leakage, scope changes, and lengthy processes; mitigations include clear governance, predefined evaluation rubrics, and secure communications.