Mötesvärden

Mötesvärden, or the meeting host, is a person designated to oversee and facilitate a meeting to ensure that it proceeds in an orderly, efficient, and fair manner. The term is used in Swedish-language organizations to describe the individual responsible for the logistical and procedural aspects of the gathering. The role may be assigned to the chair, a secretary, or a staff member, depending on the organization and the formality of the meeting.

Typical duties include preparing the meeting by collecting agenda items and relevant documents; opening the meeting, verifying attendance, and presenting the agenda. During discussion, the mötesvärden manages speaking order, enforces rules of procedure, and keeps time to avoid overruns. They may call on speakers, remind participants to be concise, and ensure that discussions remain relevant to the agenda. The mötesvärden also oversees voting procedures, ensures that decisions are properly recorded, and coordinates the recording of minutes.

Beyond procedural tasks, the mötesvärden may handle administrative logistics such as arranging the meeting room or videoconferencing, distributing materials, and confirming action points. In some organizations, the role is combined with the chairperson; in others, a dedicated administrator or secretary performs it. The exact responsibilities vary with local tradition, bylaws, and the formality of the meeting.