Mottaksrapport

Mottaksrapport is a Norwegian term for a written document produced by a receiving unit that records the reception of a person, a group, or items. The phrase is used across various sectors, notably in immigration and asylum administration, social services, health care, and logistics. It functions as an official record of the initial reception and the arrangements that follow, created when someone arrives or when a service process is initiated.

In immigration and asylum contexts, a mottaksrapport may include identifying information, the reason for arrival, registration status, housing arrangements, and initial services such as language introduction, medical screening, and social welfare assessment. In other settings, it may describe the reception of patients at a hospital, residents in a care facility, or recipients of goods in a distribution center. The document typically outlines actions taken, current status, planned next steps, and any follow-up responsibilities or deadlines. It may also include recommendations for further support or services.

The structure often includes basic metadata (date, sender, recipient), purpose, description of reception actions, services provided, decisions or outcomes, and signatories. Data protection rules apply; access is restricted to authorized personnel, and records are archived according to sector-specific retention schedules. The mottaksrapport serves as a record for accountability, coordination between involved parties, and future reference in case of audits or reviews. Variants and terminology may exist across organizations, but the core function remains to document the reception process and its immediate outcomes.