Kokouskutsun

Kokouskutsu is a Finnish term that translates to "meeting invitation" in English. It is a formal or informal communication sent to individuals to inform them about an upcoming meeting. The primary purpose of a kokouskutsu is to provide essential details about the meeting, ensuring that attendees are prepared and can make arrangements to be present.

A typical kokouskutsu will include the date and time of the meeting, its location (which can be a physical venue or a virtual platform), and the agenda. The agenda outlines the topics to be discussed, often with specific time allocations for each item. This helps to keep the meeting focused and efficient. In some cases, the invitation may also specify who is invited, the purpose of the meeting, and any required pre-reading materials or preparation attendees should undertake.

The format of a kokouskutsu can vary significantly. It might be a simple email, a formal letter, a message on a company intranet, or even a verbal request, depending on the context and the organization's communication practices. For official meetings, such as board meetings or shareholder gatherings, the kokouskutsu will often adhere to specific legal or organizational requirements regarding content and delivery. For less formal gatherings, such as team meetings, the invitation might be more brief and casual. Regardless of the formality, a clear and comprehensive kokouskutsu is crucial for effective meeting management.