Dokumenttisuitit

Dokumenttisuitit are standardized bundles of documents assembled to support a specific process, transaction, or case in archival and records-management practice. The term is used in Finnish-language contexts to describe coherent units that link relevant materials with metadata to ensure completeness, provenance, and compliant retention. They are typically created within electronic document management or case-management systems.

Typical contents include a title, a unique identifier, scope, date range or lifecycle stage, responsible unit, participants or signatories, metadata schema, retention rules, access restrictions, version history, related items, and audit trails. Digital signatures and validation records may be included to guarantee integrity.

Lifecycle: a dokumenttisuiti is created for a defined purpose, reviewed and approved by records governance, and assembled from distributed materials. It is updated as new materials accrue, with older versions preserved to maintain provenance. Retention periods determine when the suite is disposed of or archived.

Standards and systems: dokumenttisuitit align with international and national standards for records management, such as ISO 15489, and are supported by enterprise content management or case-management systems. Implementations emphasize privacy, access control, and auditability.

Contexts and use: they are employed in public administration, corporate governance, legal work, procurement, and project management to improve retrieval, accountability, and regulatory compliance.

See also: Records management, Document management system, Archival science, Metadata.