mødenotat

Mødenotat is a written record that provides a concise summary of the essential points from a meeting. It is typically shorter and less formal than a full meeting minutes document and is intended for quick reference by participants and other stakeholders.

A mødenotat usually documents key items such as the meeting date, time, location, attendees and apologies, the agenda as followed, summarized discussions, decisions taken, and any actions that have been assigned. For actions, it commonly lists the responsible person, the task, and a due date. The note may also reference relevant documents or materials discussed and the date of the next meeting.

The purpose of a mødenotat is to communicate outcomes and follow-up requirements efficiently, support accountability, and provide a basis for later review. It is often circulated soon after the meeting to participants and others who need to stay informed, and then archived as part of the organisation’s records.

In contrast to a formal mødeprotokol (minutes or protocol), a mødenotat is usually more concise and action-focused rather than a verbatim or exhaustive record of all discussions. It is commonly used in internal or project-level settings, as well as in smaller committees or teams.

Who prepares it? Typically the secretary, a designated note-taker, or the chair prepares the mødenotat. It should be accurate, neutral in tone, and distributed promptly to ensure clear follow-up and archived appropriately.