Säilyttämisaikataulut

Säilyttämisaikataulut, often translated as retention schedules or records retention policies, are documents that specify how long different types of records must be kept and what should happen to them at the end of their retention period. These schedules are crucial for organizations to manage their information effectively and comply with legal and regulatory requirements.

The purpose of a säilyttämisaikataulu is to ensure that records are retained for the legally mandated duration, preventing premature destruction that could lead to non-compliance penalties. Conversely, it also helps organizations avoid unnecessary storage costs and risks associated with keeping records longer than required. Once a record has reached the end of its designated retention period, the schedule dictates whether it should be permanently archived or securely destroyed.

Developing a säilyttämisaikataulu typically involves identifying all record types generated or received by an organization. For each type, the schedule outlines the retention period, which is often based on legal statutes, industry regulations, business needs, and potential litigation risks. The schedule also specifies the disposition method, such as destruction through secure shredding or deletion, or transfer to a long-term archive. Regularly reviewing and updating these schedules is essential to reflect changes in legislation and organizational practices.