Kontaktsed

Kontaktsed is a term used in Nordic administrative and research contexts to denote a standardized contact record or contact sheet. It functions as a concise form for capturing essential information about a person or organization and for logging communications and planned follow-ups. The concept appears in project management, outreach programs, and early-stage recruitment workflows.

Etymology: The word combines kontakt ("contact") with -sed, a regional suffix used for documents or records in some Scandinavian languages. Variants and spellings differ by country and organization.

Content and format: A Kontaktsed typically includes fields for name, organization, role, contact details, preferred method of contact, date of first contact, a brief description of the outreach purpose, a short history of correspondence, consent status, and next steps. In digital use, it is stored as a lightweight data object within a CRM or project management system.

Usage and governance: Kontaktseds help organize outreach while supporting data protection and accountability. Access is limited to authorized staff, and retention follows applicable policies. When used as part of a broader record, a Kontaktsed may link to a participant file or client record, with traceable edits and audit trails.

Variants and examples: Some organizations refer to similar records as kontaktsedel, outreach note, or contact card. In practice, a Kontaktsed serves as an entry point for more detailed records and follow-up actions.

Related concepts include contact sheet, contact form, CRM, data protection, and outreach management.