Tarjousasiakirja

Tarjousasiakirja, often translated as "offer document" or "tender document" in English, is a crucial element in procurement processes, particularly in public and large-scale private sector projects. It is a formal document prepared by the entity seeking to procure goods, services, or works, outlining the precise requirements, specifications, and conditions for the prospective suppliers or contractors.

The primary purpose of a tarjousasiakirja is to ensure fairness, transparency, and comparability in the selection of a supplier. It serves as a standardized basis for all potential bidders to prepare their proposals. This document typically includes detailed technical specifications, quality requirements, delivery schedules, contractual terms and conditions, evaluation criteria, and the form in which the offer should be submitted. It may also contain information about the project's background, scope, and any legal or regulatory compliance obligations.

By providing a clear and comprehensive tarjousasiakirja, the procuring entity enables bidders to understand exactly what is expected of them, allowing them to formulate accurate and competitive offers. This standardized approach facilitates an objective evaluation of the submitted proposals, as all bids are measured against the same set of criteria. The document is therefore fundamental to a successful and legally sound procurement process, minimizing risks of disputes and ensuring the best value for the procurer.