Pöytäkirjanpitäjä

Pöytäkirjanpitäjä is a Finnish term that translates to minute-taker or clerk. In official meetings, such as those of municipal councils, company boards, or associations, the pöytäkirjanpitäjä is responsible for recording the proceedings. Their primary duty is to create a faithful and accurate account of the discussions, decisions made, and any votes taken during the meeting.

The role of a pöytäkirjanpitäjä is crucial for transparency and legal record-keeping. The minutes, or pöytäkirja, serve as the official documentation of the meeting and can be referenced later for clarification or in case of disputes. The pöytäkirjanpitäjä typically works in conjunction with the meeting chair (puheenjohtaja) to ensure that all essential information is captured correctly.

The specific responsibilities can vary depending on the organization and the nature of the meeting. However, common tasks include noting the date, time, and location of the meeting, listing attendees and absentees, transcribing discussions accurately, and recording all resolutions and their outcomes. The pöytäkirjanpitäjä usually prepares a draft of the minutes, which is then reviewed and approved by the meeting participants, often at the subsequent meeting. In some cases, the pöytäkirjanpitäjä might also be responsible for distributing the approved minutes to relevant parties.