Eingangsvermerk

Eingangsvermerk is a German term that literally translates to “incoming remark” or “receipt note.” In administrative and business contexts it refers to a short note attached to a document, letter or package that records key information about its delivery. The purpose of an Eingangsvermerk is to provide a quick, unambiguous record that a document has been received, who received it, and when.

The format of an Eingangsvermerk is typically concise. It includes the date of receipt, the name or designation of the receiving individual or department, and a brief reference number or subject line that links the note to the originating document. In many offices the Eingangsvermerk is entered into a reception log or a digital archive system. In legal settings, the phrase can also appear on court documents to note the filing date and the clerk who processed the document.

Using an Eingangsvermerk improves internal workflow by ensuring that documents are accounted for and reduces the risk of loss or misplacement. It is especially common in corporate accounting, public administration, and legal departments where large volumes of paper and electronic documents are handled daily.

The term is part of a broader group of German administrative vocabulary that includes Ausgansvermerk (outgoing remark) and Verfahrensvermerk (procedure remark). Together, these terms help maintain a clear chain of custody for documents throughout an organization.