leveringsnota

A leveringsnota, commonly translated as a delivery note, is a document issued by a seller to accompany a shipment of goods. Its main function is to provide a detailed record of what was delivered, when, and by whom, so the buyer can verify that the delivered items match the purchase order and the supplier’s dispatch.

Typical contents include: names and addresses of seller and buyer, delivery note number, order reference, delivery date, a list of items with descriptions, quantities and units, item codes or SKUs, and packaging details. The document may also record lot numbers, serial numbers, batch information, and expiration dates for perishable items, as well as any notes about damages, shortages, substitutions, or returns.

Use and significance: The leveringsnota is primarily a receipt and delivery record. The recipient examines the goods against the list, signs to acknowledge receipt, and uses the note to trigger updates in inventory and accounts payable. It is generally not the same as a tax invoice or payment request, though in some cases it may be used together with the invoice for reference.

Form and variation: leveringsnota can be produced on paper or sent electronically (for example as a PDF or via EDI) and integrated into enterprise systems such as an ERP or warehouse management system. Practices vary by industry and country, but the document consistently serves to document what was delivered and facilitate discrepancy handling and inventory control.