inkooporder

An inkooporder, in Dutch procurement contexts, is a formal document issued by a buyer to a supplier authorizing the purchase of specified goods or services. It is a key element of procurement and typically follows a purchase requisition. The order specifies quantities, agreed prices, delivery dates and delivery location, as well as the applicable terms and conditions. In English contexts it is commonly called a purchase order.

A typical inkooporder includes the PO number, the parties’ names and addresses, and line items with item descriptions, part numbers or SKUs, quantities, unit prices, and line totals. It also covers delivery terms, the requested delivery date, and sometimes incoterms, as well as references to any contract or framework agreement, payment terms, and the delivery address or site.

Process and status: After creation, the inkooporder is approved following the organization’s workflow and transmitted to the supplier, often electronically. The supplier may accept the order and issue an order acknowledgment. Changes to an open order are handled via amendments. Common statuses include open, released, acknowledged, fulfilled, canceled, and closed.

In procurement and accounting, the inkooporder serves as a control document that enables budgeting, spend tracking, and auditability. It supports three-way matching with the supplier’s invoice and receiving documents. In ERP and e-procurement systems, it is integrated with purchasing workflows, inventory management, and financial modules.

In international contexts, the order may include incoterms, preferred shipping methods, and payment terms. While formats and practices vary by country and industry, the inkooporder generally functions as the formal commitment to buy and as a contract binding both buyer and supplier to the stated terms.