guestlist

A guestlist is a compiled roster of individuals invited to attend an event. It is used to manage attendance, seating, and admission, and may include names, contact information, RSVP status, and notes such as dietary restrictions or special accommodations. Guestlists are typically created by hosts, event organizers, venues, or caterers, and can be shared with staff responsible for check-in and entry control.

Guestlists appear across a wide range of events, including weddings, parties, conferences, concerts, and nightlife. In nightlife and hospitality, a guestlist may grant entry priority or discounted admission to invited guests. At the door, staff compare the guest’s name to the list and may require identification or verification against a reservation or ticket. Some venues combine guestlists with ticketing or reservations to help manage capacity and streamline entry.

The check-in process typically involves confirming RSVP status, marking attendance, and issuing access credentials such as wristbands, badges, or entry codes. Electronic guestlists are increasingly common, using online forms, spreadsheets, or specialized software to synchronize attendee data, facilitate updates, and generate reports. Collected data may include name, contact details, and attendance status; privacy and data protection considerations apply.

Ethics and privacy considerations accompany guestlists, including concerns about privacy, inclusion, and potential bias. Policies may address underage entry, gatekeeping, and data handling. Alternatives to traditional guestlists include open RSVPs, general admission tickets, or capacity-based entry systems.