Fyrvägsmatchning

Fyrvägsmatchning, also known as four-way matching, is an accounting process used to verify the accuracy of transactions, particularly those involving purchases and payments. It is a crucial control procedure designed to prevent errors, fraud, and duplicate payments. The core principle of fyrvägsmatchning involves comparing four key documents to ensure that all details align before a payment is authorized or a financial record is finalized.

The four documents typically used in this process are: the purchase order (PO), the receiving report, the vendor invoice, and sometimes a payment voucher. The purchase order outlines the agreed-upon terms, quantities, and prices for goods or services. The receiving report confirms that the items were received and match the quantity specified in the PO. The vendor invoice is the bill from the supplier detailing the cost of the goods or services. The payment voucher is an internal document authorizing the payment.

During the fyrvägsmatchning process, an accounts payable clerk or an automated system meticulously compares these four documents. They check for consistency in item descriptions, quantities, unit prices, total amounts, and vendor information. Any discrepancies found, such as a difference in quantity between the PO and the receiving report, or a price variance on the invoice compared to the PO, must be investigated and resolved before proceeding. This thorough review ensures that the company is only paying for what it ordered, received, and was properly invoiced for, thereby enhancing financial control and reducing the risk of financial misstatements.